Here is an overview of the various vehicles you should leverage to get the word out. Be sure to read the Committee Guidelines for additional information about event planning and communication and for VP contact information.
Hastings Weekly Bulletin
Published every Wednesday, the Bulletin carries brief announcements about all upcoming Hastings academic and school community events. It is the primary communication vehicle for all purposes including: advertising (pre-event), communicating about your event once it has happened, and recruiting and thanking volunteers. To keep the bulletin friendly and readable, please keep the message succinct. Messages for the Bulletin will be limited to 700 characters. Bulletin messages are due by 5pm on Friday of the week before you want them published. Submit your bulletin article.
Hastings Email List
A secondary vehicle to be used when your message missed the Bulletin on Wednesday, the email list can be used for items such as final notices about events, changes in time/date due to weather, etc. Submit an announcement to the Hastings Email List.
Hastings PTA website
Hastingspta.org is the best forum to exhibit general information about your committee and the additional details of your upcoming events. Your committee’s web page and the PTA home page with upcoming events are available to Hastings community at all times. Request updates to your committee’s web page by sending details of your request to firstname.lastname@example.org.
Hastings Room Parents
Hastings Room Parents are volunteers in our children’s classrooms who signed on to help organize and participate in “classroom activities” (versus PTA events). Therefore, we ask Board members to limit their use of Room Parents as a communication vehicle to class or grade-level specific events as much as possible. PTA activities that would most likely need Room Parents to help get the word out to their classrooms are programs such as Big Backyard or Little Green Fingers (which are done at grade level). General, school-wide fundraisers and other community-wide events should focus on the other, above-mentioned communication vehicles as much as possible. In all cases, please limit requests to Room Parents to one communication per event as much as possible. All requests to forward information to Room Parents should be sent to the Room Parent Chair at email@example.com.
While we try to do as much as possible online, you may need to send out flyers for your event. Because of the cost associated with flyers, please keep these to a minimum and consider whether a half-page flyer is sufficient. In order to maintain consistency, we ask that all committees use the PTA templates for flyers and send them to your committee’s VP and/or one of the Co-Presidents for approval before having them copied. The school no longer copies flyers for us. We now have them printed at Wales Copy Shop in Lexington Center. When bringing or sending a flyer to Wales, be sure to specify (1) that the copies should be charged to the Hastings PTA account and printed on bright yellow PTA paper, (2) whether you need one copy per family (preferred) or child, and (3) whether you want Wales to collate them. After you pick them up, bring them to Mrs. Tripi for distribution to the teachers and be sure to tell her whether there is one copy for every child or for every family.
These may be placed around the school to advertise your event. Please check with Mary Tripi about putting your poster up.
These may be hung in front of the school. Be sure to hang them with strong rope, as they have been known to fly away in a strong wind! Many committees have used Vistaprint.com or Staples
*Prior to printing any hard copies of flyers, posters, or banners, please show your final draft to your assigned VP for proofreading.
Contact Audra Myerberg, VP Communications, at firstname.lastname@example.org.